Privacy Policy for International Association of Hand Papermakers and Paper Artists

PRIVACY NOTICE (GDPR) FOR TICKETING AND EVENT REGISTRATION FOR IAPMA CONGRESS 2027

This policy explains how the International Association of Hand Papermakers and Paper Artists (IAPMA) e.V. collects, processes and stores personal data when you visit the event ticket shop of Ticket Tailor, register for an event, purchase tickets or otherwise provide personal data to us.

The data controller is:

International Association of Hand Papermakers and Paper Artists (IAPMA) e.V.
Franziska-Tiburtius-Straße 4a
01326 Dresden
Germany

Registered at the Registry Court Dresden (Germany)
Registry Number: VR 11769

If you have any questions regarding this policy or our processing of your personal data, please contact us at contact@iapma.info.

PERSONAL DATA WE COLLECT

We collect and process personal data when you register for an IAPMA event, purchase tickets, subscribe to our communications, contact us or otherwise interact with us. Depending on the circumstances, this may include:

  • Name
  • Postal address
  • E-mail address
  • Telephone number (if provided)
  • Ticket and registration information
  • Payment-related information
  • Dietary requirements
  • Accessibility requirements
  • Information provided when contacting us

If you register another person for an event, you are responsible for informing them about this privacy notice and, where required, obtaining their consent to provide their personal data to us.

LAWFUL BASIS FOR PROCESSING

We process personal data on the following legal bases:

  • Performance of a contract (Article 6(1)(b) GDPR), including ticket sales, event registration, event administration and communication relating to the event.
  • Compliance with legal obligations (Article 6(1)(c) GDPR), including accounting, tax and record-keeping obligations.
  • Legitimate interests (Article 6(1)(f) GDPR), including responding to enquiries, ensuring the security of our systems, preventing fraud and improving our services.
  • Consent (Article 6(1)(a) GDPR), where you have chosen to receive newsletters, emails to members or other communications.

MARKETING COMMUNICATIONS

If you choose to receive marketing communications from us, we will process your personal data based on your consent.

You may withdraw your consent at any time by contacting us at contact@iapma.info or by using the unsubscribe link included in our emails. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

WHO WE SHARE YOUR DATA WITH

We may share your personal data with service providers who assist us in operating our activities, including:

  • Ticketing platform TicketTailor for congress registration
  • Payment service provider Stripe
  • Email communication providers
  • IT and hosting providers
  • Professional advisers such as accountants, auditors and legal advisers

These providers process personal data only on our behalf and in accordance with applicable data protection laws.

INTERNATIONAL DATA TRANSFERS

Some of our service providers may process personal data outside the European Economic Area (EEA). Where personal data is transferred outside the EEA, TicketTailor ensures that appropriate safeguards are in place, such as adequacy decisions adopted by the European Commission or Standard Contractual Clauses approved by the European Commission.

COOKIES AND ANALYTICS

Our event ticket shop at TicketTailor may use cookies and similar technologies to ensure the proper functioning of the site and to improve user experience. Where required by law, non-essential cookies, including analytics cookies, will only be used with your consent.

If Google Analytics or similar analytics tools are used, information about your use of the website may be collected and analysed in accordance with the applicable cookie settings and your consent preferences.

YOUR RIGHTS

Under the GDPR, you have the following rights:

  • Right of access to your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restriction of processing
  • Right to data portability
  • Right to object to processing based on legitimate interests
  • Right to withdraw consent at any time where processing is based on consent
  • Right to lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at contact@iapma.info.

If you believe that our processing of your personal data violates data protection law, you may lodge a complaint with the competent data protection supervisory authority. For IAPMA e.V., this is generally the Saxon Data Protection and Transparency Commissioner.

RETENTION

We retain personal data only for as long as necessary for the purposes for which it was collected and to comply with legal obligations.

Personal data relating to ticket purchases, payments and accounting records may be retained for the periods required under applicable German tax and accounting laws.

Marketing-related personal data will be retained until you withdraw your consent or unsubscribe from marketing communications.

GENERAL

We may update this policy from time to time. Any changes will be published in the updated version of this policy. We encourage you to review it periodically to stay informed about how we process personal data.